Administratve Assistant - Shawnessy Lodge

Administration Assistant, Shawnessy Lodge SW

FUNCTION:

Reporting to the Facility Manager, this position is responsible for reception and administrative duties.

RESPONSIBILITIES:

1. Answer all incoming phone calls and greet/welcome all visitors to the Lodge promptly and courteously.
2. Responds to resident, family and volunteer inquiries, directing clients as required, including conducting tours.
3. Communicates all resident issues and concerns to Facility Manager.
4. Responds to emergency situations including associated paperwork.
5. Responsible for conducting checks on residents as required.
6. Orientation and move in inspection for new residents.
7. Provide administrative support to Facility Manager, in the areas of:
• Data entry, word processing, copying and filing
• Prepare payroll and coordinate staff scheduling
• Upkeep of InfoTracker
• Resident file management
• Maintain and order stationery supplies
8. Maintain a high degree of confidentiality in regard to Residents, Human Resources and Financial information.
9. During scheduled shifts, provide coverage for the lodge in the absence of the Facility Manager.

QUALIFICATIONS

1. Previous administrative/reception experience.
2. Ability to multi-task projects and process a variety of assignments is essential.
3. Exemplary customer service skills, and the ability to relate to senior citizens and the public.
4. Ability to work independently with minimal supervision in a cooperative, team environment is essential.
5. Fully proficient with Microsoft Office Products is required: Outlook, Word, Excel, and PowerPoint.
6. Excellent written and verbal communication skills.

HOURS OF WORK

• 32 hours biweekly (16 hours per week) days and hours flexible.

WORKING CONDITIONS

1. Must be flexible and have the ability to respond to a variety of changing duties and work routines, on occasion work under somewhat stressful situations.
2. Will be required to do repetitive data entry / keyboarding and possibly sit for long periods of time.
3. Strength to lift and carry materials weighing up to 25 pounds.

If you are interested in this position you are welcome to apply to:

MCF Housing for Seniors

By Fax: (403) 276-9152
By E-mail: hong@mcfhousing.com
Online: Here!

~Although we thank all applicants, only those considered for further discussion will be contacted~